Sherman County eNews #271

CONTENTS

  1. Sherman County Court Minutes of Regular Session, July 5

  2. Sherman County Court Minutes of Regular Session, July 19

  3. Sherman County Court Minutes of Regular Session, Aug. 2

  4. Sherman County Court Regular Session NOTES, Aug. 16

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1. Sherman County Court Minutes of Regular Session, July 5

SHERMAN COUNTY COURT

REGULAR SESSION

SHERMAN COUNTY CIRCUIT COURTROOM

MINUTES

July 5, 2017

Court Opened:  9:03 a.m.

Present:  Judge Gary Thompson, Commissioner Tom McCoy, Commissioner Joe Dabulskis, Temporary Administrative Assistant Carmen Frost

A quorum was present.

  • Appointment Schedule:
  • 9:00 a.m. Brian Tuck, Oregon State Extension Services – Quarterly Report

Present:   Brian Tuck

Brian Tuck, Oregon State Extension Services, reported that he is representing Cindy Brown, and presented the Oregon State (OSU) Extension Services quarterly report to the Court, providing an update for both his efforts with supporting the dryland crops and Cindy Brown’s 4-H programs.  He attended the 4H camp in June; Cindy did a marvelous job.  Brian has been busy providing basic crop support to those who have questions or concerns, attending Soil and Water Conservation District (SWCD) monthly meetings for both counties, Mid-Columbia Producers (MCP) marketing club meetings, and making sure the Extension Services is being well represented.  They are waiting to fill Sandy’s position until the state has made a decision with regard to funding.  There’s a possibility that the $9.4 million request to maintain current services for the three statewide services budget could be cut by almost half.  Brian will keep the Court posted as he is informed of the decision.

OSU Extension Services has also been busy with crop tours for both Wasco and Sherman counties; the Noel Williams Soil Health workshop and the Conservation Reserve Program (CRP) workshop.   Working closely with the Natural Resource Conservation Service (NRCS) SWCD extension in both counties to keep Agriculture supported—they have an all-day pH workshop coming up November 16 in The Dalles at the Shilo Inn.  They are also planning a climate workshop to talk about climate change in the area and the long-term prognosis of shifting weather patterns.  Brian would also like to do a Core training.

Lastly, Brian reported that he has put together an electronic notification email list (Wheat Notification List) to announce workshops, programs, etc., to help keep everyone informed of upcoming events, since the newsletter is only bi-monthly.  He passed around a sign-up sheet to the Court for anyone that wanted to be added to the list.

  • 9:15 a.m. Bryan Hunt, Tri-County Veterans Services Officer – Quarterly Report

Present:  Bryan Hunt

Bryan presented the Tri-County Veterans Services quarterly report to the Court.  Bryan reported there have been a total of 21 interviews:  19 in-office, 2 out of office; one new claim filed and no recoveries for Sherman County.

For Tri-Counties (Gilliam, Sherman, Wheeler) there have been 69 total interviews:  61 in-office, 8 out of office; four new claims filed:   three have been granted, no claims denied, and no claims re-opened; two 10-10 EZ medical applications; two referrals; and recoveries totaling $35,565.42.

Bryan continued his report with Outreach/Enhancement/Expansion.  He has been delivering coffee cups, stress balls, flyers, etc.  Additionally, he attended a regional training in Burns, and recently attended national training in San Diego.  He felt that the training was vendor-heavy as opposed to being focused on actual training.   He will try one more time by attending training in Reno next year, but if they continue to only teach 2 or 3 things, he will probably not continue, as it is not worth spending the money to attend.

Lastly, Bryan presented expenses in a table format for the past quarter.  He reported that he is underspending due to the low count of veterans in the tri-county area—approximately 700 in all three counties.

  • 10:30 a.m. Isaak McLemore – Global Leadership Summit Presentation
  • 11:00 a.m. Brad Baird, Anderson Perry & Assoc. – Biggs Service District, Update for Funding

Present:  Brad Baird

Brad Baird, Anderson Perry & Associates, presented a report to the Court with discussion items for the Biggs Service District’s Water System Improvement Project.  The USDA application and environmental report are under review with the USDA.  Questions are occurring which is an indication that the application is being processed.  The USDA is also reviewing the EJCDC engineering agreement and Brad is awaiting review comments.

Well Permit and Partition for Reservoir Site – The Oregon Water Resources Department (OWRD) is processing the well permit.  Questions are being asked which shows processing is underway.  This will establish the well permit which will allow drilling to occur.

The partition is almost finished.  They surveyed the access road route, and are laying out the route so it can be shown as the legal access for the reservoir and well site.  Brad anticipates submittal of the partition plan for county surveyor review this month.

Revision of Funding Application, Budget Sheets, Other Forms – USDA requested a revised application and other items based on the additional project budget items discussed previously, specifically the USDA application and environmental report, interim financing, bonding attorney, and archaeological evaluation.

Archaeological Evaluation Results – Their registered professional archaeologist reviewed the reservoir site and access road.  Nothing significant was found.  They also completed shovel test probes on the excavation side of the reservoir site and a few on the access road.  Again, nothing was found.  The results will be written up in a brief summary report and submitted to the District and the State Historical Preservation Office (SHPO) for concurrence.  They anticipate having no cultural resource issues, which will help to keep costs down for this project item.

Additional Discussion Items, USDA Requirements – The bonding authority and bonding attorney schedule is moving forward.  The bonding attorney is Carol McCoog from Hawkins, Delafield, & Wood, LLP.  The funding request is for $1,672,900.  Assuming no grant is received, a full bonding amount would be the safest way to proceed, but some grant is anticipated.  A mandatory connection ordinance is required by USDA.  Lastly, USDA typically requires an update to the water use of current businesses.  This will require contacting each well owner, which he will do.

Brad also provided to the Court, a summary of Biggs Service District annual usage.

  • Action Items:
  • Invoice – SSFR Income Survey

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve invoice from Portland State University Survey Research Lab for South Sherman Fire & Rescue District Income Survey in the amount of $5,401.50, to be paid from the $150,000 in funds provided by Sherman County, and authorize Judge Thompson to sign.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • IGA between Wasco Co. and Sherman Co. for G.I.S Services

Motion by Commissioner Dabulskis, second by Commissioner McCoy, to approve Intergovernmental Agreement between Wasco County and Sherman County for Geographic Information Systems (GIS) services, effective July 1, 2017 through June 30, 2018.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Senior Center Meals Contract for Fiscal Year 2017 – 2018

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve Meals Contract for Fiscal Year 2017-2018 between Mid-Columbia Council of Governments (MCCOG/AAA) and Sherman County, and authorize Judge Thompson to sign.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Discussion Items:
  • Brad Lohrey, Sheriff – Quarterly Report

The Court reviewed and accepted the report.

  • Taylor Olsen, Prevention Coordinator – Quarterly Report

The Court reviewed and accepted the report.

  • Demo Derby Finale Pot Sponsorship, Sherman County Fair

Because the County provides substantial funding to the fair, the Court decided to not contribute additional funding for the Demolition Derby Finale Pot Sponsorship.

  • Thank You Letter, Deschutes County Board of County Commissioners

The Court reviewed the letter.

  • Commissioner Reports

Judge Thompson – Attended Mid-Columbia Housing annual meeting in White Salmon; attended LPSCC meeting (Sherman County Courthouse); CREA (Community Renewable Energy Assoc.) conference call; Frontier Telenet meeting (ethics matter resolved of past chairperson not filling out correct paperwork); while investigating brownfield incident at Biggs, discovered people living on property owned by Sherman County that are not paying rent (will either evict or start charging rent); property on Scott Canyon (7.3 acres) will either be purchased by or donated to Community Counseling Solutions; working on acquiring $800,000 from the state for fiber that we have never received.

Commissioner Tom McCoy – Attended ARTAC meeting for the CCO in The Dalles; attended Center for Living meeting; attended MCCOG meeting (discussion of the possibility of MCCOG dissolving); attended HUB meeting at the library; attended Biggs Service District meeting.  Commissioner McCoy requested that Mike Smith provide a Frontier Telenet update to the Court (Carmen will schedule Mike for an upcoming County Court meeting).

Commissioner Joe Dabulskis – Attended the County Court website redesign meeting to decide which companies to interview; attended two Biggs Water District sessions; attended both bid openings for the sale of the Grass Valley School District (Aurora Gardens won the bid); attended the Regional 911 (Burns-Paiute Indian Tribe added); attended the Tri-County Community Corrections meeting (Tina Potter stepped up as director, Kim Hulke’s hours were increased, and budget was approved).

4.0     Consent Agenda:

  • Minutes of June 7, 2017

Motion by Commissioner Dabulskis, second by Commissioner McCoy, to approve the minutes of June 7, 2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Minutes of June 19, 2017, Special Session

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the minutes of June 19, 2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Minutes of June 21, 2017
  • Claims – June 2017

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the claims of June  2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Future Agenda Items: 

No future agenda items presented.

Being no further business before the Court, the meeting was adjourned at 11:30 a.m.


2. Sherman County Court Minutes of Regular Session, July 19

SHERMAN COUNTY COURT

REGULAR SESSION

SHERMAN COUNTY CIRCUIT COURTROOM

MINUTES

July 19, 2017 

Court Opened:   9:04 a.m.

Present:  Judge Gary Thompson, Commissioner Tom McCoy, Commissioner Joe Dabulskis, Temporary Administrative Assistant Carmen Frost

A quorum was present.

Judge Thompson introduced guest:  Darian Davis, Boy Scout Troop 395, The Dalles, Oregon

Additions to Agenda:

3.8     Jennifer Zimmerlee Hiring Request

  • Appointment Schedule:
  • 9:00 a.m.  Jenine McDermid – County Clerk – Quarterly Report

Present:  Jenine McDermid

Jenine McDermid, County Clerk, reported on last quarter.  Finished the May 16 Special District Election with a 37.1 % voter turnout, which is typical.  There were no feeder function issues with the ballot counting machine on election night.

There may be a statewide election in January.  It is currently in the signature-gathering stage; will learn more at the clerk’s conference in August.

CAFFA (County Assessment Function Funding Assistance) grant accepted; projected funds to be received are $55,582 which is slightly higher than last year.

Within the next few days the County will be offering Point & Pay service as an option to customers for electronic payment of fees.  It will accept American Express, MasterCard, Visa, and Discover.   The fee will be 2.5% or minimum fee of $2.00.  Instead of waiting for the check or money order to be received, the payment can now be processed over the phone, and the documents then scanned and emailed to the customer.

Annual insurance renewal is complete; proof of insurance cards for vehicles have been distributed.

BOPTA (Board of Property Tax Appeals) Recruitment:  Jenine will contact Jeanne Kuettel and Justin Miller to inquire if they’re interested in serving again.  Jenine hosted a BOPTA tech group meeting in Rufus at Frosty’s in June; had 10 attendees ranging from Multnomah to Union counties.  The group meets to discuss possible improvements, upcoming changes, etc.  The next training is scheduled for January in Condon.

eRecording services have been working well, including direct deposit of recording fees.  There have been no losses, and no one has forgotten to pay their recording fees.  eRecordings allow the County to receive electronic recordings instead of over-the-counter or UPS documents.  Judge Thompson asked if this is a service the County should offer on the new website.  eRecording is offered by title and mortgage companies, who work through vendors such as Helion to transmit documents electronically to the clerk’s office.  Jenine replied that it would be okay for our document indexes to be available on the website, but not images.  The reason being there is information such as social security numbers on many of these recorded documents which needs to be protected from misuse.  Also, the Oregon statutes require the clerk’s office to charge for copies of documents.

  • 9:15 a.m.  Shawn Payne – Emergency Services Director – Quarterly Report

Present:  Shawn Payne

Shawn Payne, Emergency Services Director, provided her quarterly report to the court.   She reported that the call volume on ambulance was up, about 30% over last year.  Mostly age-related medical calls.

The active 911 is working well for the fires.  On June 26 they had four ambulance calls and two fires. With the fire down by DeMoss Springs, many farmers commented how much they like having the active 911.

They will be sending three or four people to school for advanced EMT training, followed by Oregon Certification intermediate training in the spring.  The cost will be approximately $10,000.  It’s an investment in the crew, and it will allow Shawn to do more.  Judge Thompson asked if those receiving the training will then sign a contract to stay with Sherman County for at least a year.  Shawn replied yes.  Additionally, Shawn is hoping to do an EMR (Emergency Medical Responder) class in the winter for adults and high-school students.

Lastly, Shawn reported on the ASA (Ambulance Service Area) plan.  The state is requiring revisions.  Sherman County is the only county in Oregon that both administers the plan, and owns the ambulance.  She is waiting to hear back from Legal Counsel on how best to word this.

  • 9:30 a.m.  Jan Byram – Senior Center Director – Quarterly Report

Present:  Jan Byram

Jan Byram, Senior Center Director, had provided her report to the Court electronically prior to the meeting.  Jan discussed the upcoming prime rib dinner fund raiser on September 16 between 5 and 7 p.m.  Tickets will be sold in advance, $15.00 each for adults, $10.00 each for ages 10 and under.  Tickets must be presented at the door.  The ticket price at the door will be $20.00 per person.   The silent auction fund raiser will be a two-day event, October 16 and 17, with all donations due by noon October 16, 2017.

Jan received an email from MCCOG (Mid-Columbia Council of Governments) on a mobile eye clinic and AARP’s CarFit program.  She provided the information to the Court in case they know of someone that would be interested in hosting either of these events.

Jan asked the Court if a decision had been made regarding a replacement for Rick Warrick, who did part-time janitorial and maintenance work at the Center.  Judge Thompson replied no.  Jan requested that they let her know once a decision is made, as there is no one doing Rick’s work.  She mentioned that his duties included cleaning and maintenance twice a week, and during special events.

Jan also reported on a broken toilet in the women’s bathroom.  Dan Aldrich has tried to fix it with parts ordered from Two Dogs, but the parts received were not the correct parts.  Judge Thompson suggested it might be less expensive to replace the entire toilet.  The Court recommended having Dan either repair or replace the toilet, whichever would be most cost-effective.  Additionally, Jan will return the parts to Two Dogs.

  • 9:45 a.m.  Jessica Metta – Mid-Columbia Economic Development District – Quarterly Report

Present:  Jessica Metta

Jessica Metta, Mid-Columbia Economic Development District (MCEDD),  provided her quarterly report to the Court.

Jessica assisted the Sherman County cities plus Dufur and Maupin in several meetings to review the concept of a shared code enforcement officer.  She has developed position details and a Request for Proposals that the cities have been asked to review and approve.  Sherman County could consider joining the group if additional code enforcement services are desired in unincorporated parts of the county. Commissioner McCoy suggested once the person is hired, Sherman County can then consider it further.

With the assistance of Carrie Pipinich with MCEDD, Jessica assisted the Sherman County cities in considering a joint request to develop fiber to the homes in the cities. Sherman County could consider joining the request to serve Biggs Junction and/or Kent.

Jessica assisted Sherman County in seeking funding support for a brownfields site assessment for the old gas station and motel property that the County foreclosed on last year.  She was successful in getting EPA dollars through Oregon DEQ (Department of Environmental Quality) for them to assess and likely clean up that site to get it ready for sale to a private party.  This work will be done by February 2018.

Jessica continues to participate on behalf of Sherman County on the Steering Committee for the John Day River Territory (JDRT), the regional destination marketing organization covering Sherman, Gilliam, Wheeler and Grant Counties.  Jessica is leading a sub-committee to implement a $5000 Travel Oregon grant to install tourist welcome kiosks at each of the gateways into the JDRT. The kiosk design has been completed and fabrication will begin soon.  The most recent plan for a Sherman County kiosk is at the lighted intersection in Biggs on the Grand Central corner.  Jessica also assisted the JDRT in seeking a Resource Assistance for Rural Environments (RARE) participant this year.  This will be an 11-month intern who will help coordinate the activities of the JDRT.

Jessica has been visiting the four City Councils to reintroduce the work that she does for Sherman County and to provide an update on MCEDD’s Comprehensive Economic Development Strategy.  Jessica also hosted a quarterly coordination meeting of the four cities, met with new city staff in Moro and Rufus to offer assistance, researched training opportunities for the cities and is monitoring progress in the Grass Valley School sale.

  • 10:15 a.m. Dean Dark – Wildlife Services – Quarterly Report

Present:  Dean Dark

Dean Dark, Wildlife Services, provided his quarterly report to the Court.  Dean reported that he is getting traps cleaned up.  Keeping dogs trained for potential large predatory cats in the fall.

Commissioner McCoy asked if the Trump budget will have an effect on Wildlife Services.  Dean said it probably will with the downsizing of government and may restrict future hiring.

Dean will start trapping otters after mass gathering.  No beaver problems in the past two years, however, there may be a problem in Spanish Hollow.

In two weeks, Dean will be attending the annual wildlife services specialist meeting in Colorado.

  • 10:30 a.m. Nate Stice – Regional Solutions – Quarterly Report

Present:  Nate Stice

Nate Stice, Regional Solutions, provided a draft of the meeting notes from the Sherman County Outreach Meeting that was held on June 14.  The final version will provide an update and next steps on projects.  Nate reported that they need to follow up on financing for the fire districts and moving forward with Giles French [park], and that he is working with Mike Smith to obtain funding for broadband.

Regarding the sit-down truck stop in Kent, Nate feels feasibility studies will need to be done.  Judge Thompson reported that he has been in touch with Neil Hanson, a resident who lives 1 mile east of Kent.  Mr. Hanson is willing to help with this project; he has land available and a 75-gallon-per-minute well.  Judge Thompson mentioned that the County is not interested in building it, but is interested in marketing the idea of a truck stop in the Kent area.  Nate mentioned that the water resources would need to be verified.

Nate reported that he has been tracking the progress with Grass Valley school and was aware that it had sold. He is now waiting for the City to provide buyer information so that his team can offer their help.

  • 10:45 a.m. Aaron Cook – Biggs Service District – Quarterly Report

Present:  Aaron Cook, Debbie Hayden

Aaron Cook, Biggs Service District Administrator, reported there is one repair in process at Dinty’s Market.

They located the issue and will need to fix a pipe.  It has been a process because of time and resources, but the water is still working.  Two Dogs Plumbing is handling it; not yet sure of the cost. The leak has been repaired multiple times.  It is right outside the property line, so Biggs Service District (BSD) has decided to take care of it for them as a good-faith effort. Because it has been repaired and patched many times in same spot, Aaron is recommending a permanent fix this time, rather than another temporary fix, so that is will be more solid.

BSD has submitted DEQ compliance with CH2M.  They have secured their contract renewal with CH2M.  After 2018 they will need to negotiate again.

No problems with the sewer.  Billing is going well; everyone continues to pay on time.

Judge Thompson reported that Sherman County has signed a contract with DEQ to clean up brownfields.  They’ll remove the fuel tanks from the service station.  He also told Aaron about the three individuals living illegally on the site and that an eviction notice will be sent.

  • 11:00 a.m. Randy Hermanns and Don Thompson,  MicroSphere, and Matt McGowan, PayneWest  – IT Security Discussion and Cybersecurity Policy

Present:  Randy Hermanns, Don Thompson, Matt McGowan, Ron McDermid, Debbie Hayden

After Ron McDermid provided introductions, Commissioner McCoy asked Don Thompson, MicroSphere, to explain the County’s computer security system and confirm that the County has the necessary safeguards in place.

Don began by providing  a brief history.  In approximately 2004, Sherman County internet services and email were provided by the Education Service District (ESD).  All the computers were inter-connected and email services were inconsistent and unreliable. The first thing MicroSphere accomplished was to put the Sherman County Clerk, Assessor, Sheriff, and Treasurer on a separate network behind a firewall and isolate them from the ESD. Since doing this, for the most part, no data has been lost and there has been no downtime from failure in the past 13 years.

Of course, new exploits will happen and constant vigilance is necessary.  The first line of defense is to prevent a mass loss of data instead of an isolated incident recoverable from backups.  In addition, it is important to make the servers inaccessible from the internet.  Currently, all Sherman County departments are isolated.  Additionally, a watchdog has been placed on the Sherman County computers, which protects against hackers accessing vulnerable ports.  The goal of MicroSphere is to minimize the overhead and maximize the security so that the staff can be as productive as possible.

Matt McGowan, PayneWest,  provides the County’s cybersecurity and liability insurance policy.  Matt made the point that no matter how much protection is placed on a computer, there is always the risk of human error which, in his experience, is often the key piece that leads to a security breach.  For instance, an email that looks like it’s coming from someone you know, resulting in giving out sensitive information to the wrong person without realizing it.  Matt emphasized the importance of insurance and that coverage is still critical.

Commissioner McCoy asked if the County is doing everything necessary, including training the employees.  Matt suggested keeping the employees informed on up-to-date methods hackers use.  Don added that it’s important to watch attachments.  If it’s a jpeg, that’s normal, if it’s a zip file or a bat file, that’s not normal and could be a red flag.

  • 1:00 p.m. Rod Asher – Weed Department – Hiring Request

Present:  Rod Asher, Mark Coles

Rod Asher, Weed District Supervisor, reported that the Weed District has been shorthanded.  Rod has been trying to hire for the skeleton weed survey crew since the beginning of June.  So far, all the applicants have been under the age of 18; because of safety issues, Rod doesn’t want to hire anyone under 18.  Rod is requesting that a short-term exception be made to the “hiring relatives” policy to allow him to hire his son for the month of August.

Commissioner McCoy checked with Debbie Hayden, Finance Director.  Debbie said it can be approved by the Court if someone other than Rod acts as his direct supervisor.   Rod agreed and will have Tom Macnab supervise.

Motion by Commissioner Dabulskis, second by Commissioner McCoy, to make a short-term exception to the employee handbook on the policy of “Hiring Relatives” as requested by Rod Asher, Weed Department Supervisor.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • 1:15 p.m. Debbie Hayden – Finance Director – Preserving Oregon Grant, 2018 Health Insurance, and Revenue/Expenditure Summary

Present:       Debbie Hayden, Ron McDermid, Rod Asher, Julie McAllister, Teresa Olsen, Melanie Corey, Mark Coles, Georgia Macnab, Tom Macnab, Brad Lohrey, Geremy Shull

Debbie Hayden, Finance Director, explained that Sherman County is needing to make a decision about which employee health plan to choose for 2018.  Most of the employees that have given feedback to Debbie prefer staying with the traditional co-pay plan.  This plan includes a hearing aid option which is not included in the high-deductible plan.  Both plans include acupuncture and chiropractic options.

With the high-deductible plan, employees would be given a health-savings account.  The employer can contribute up to the initial deductible amount ($1500 for single, $3000 for family).  There was a general discussion among those present regarding how the benefits of each plan differ based on a person’s age;  for  younger employees, the employer-paid contribution will grow over time, but older employees and employees with high medical expenses could potentially pay significant amounts up front.  It was also noted that the employer cannot contribute to a health-savings plan for retired employees.

Commissioner McCoy asked, and Debbie confirmed, that the plan can be changed on a year-to-year basis. Commissioner McCoy noted that the consensus appeared to be the co-pay plan for this year, and if anyone objected, that this was the time to let the Court know.  No one present objected to the co-pay plan for 2018.  Debbie asked if the Court would like to add the acupuncture and chiropractic rider; Commissioner McCoy replied yes.

Motion by Commissioner McCoy, second Commissioner Dabulskis, to select the co-pay plan as the employee health insurance plan for 2018, and to include the hearing aid rider and acupuncture/chiropractic rider.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

Debbie explained that the County had applied for a Preserving Oregon grant to help with repainting and repair work on the County Courthouse wood work and metal work.  Sherman County applied for $20,000; was awarded $10,000.

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the Preserving Oregon Grant, #PO-17-5, in the amount of $10,000, for the purpose of repairing siding and windows, and repaint the Sherman County Courthouse, and authorize Judge Thompson to sign.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the Revenue/Expenditure Summary for the month of June 2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Action Items:
  • Website Redesign, Review Referrals

Present:  Jenine McDermid

Court discussed referrals and reviewed the proposals of ProudCity and Solutions IT.  Based on referrals, the Court is leaning toward hiring ProudCity to build the new County website.

Commissioner McCoy stated that we need to make sure the County will have ownership independent of the developer before making a hiring decision, confirm that Sherman County can have backups of the website, and get clarity on the cost of the project and the monthly fee for hosting.

Carmen will contact ProudCity to confirm County ownership, cost (initial and monthly), copies of backups and determine if they would start the project now or wait until Lauren Hernandez, Administrative Assistant, returns from maternity leave.

Motion by Commissioner Dabulskis, second by Commissioner McCoy, to hire ProudCity for the purpose of designing and implementing a new website for Sherman County, contingent upon final confirmation of costs, ownership, and copies of backups.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • MCCOG Meals Contract Budget Modifications

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the Meals Contract Budget Modifications for Fiscal Year 2016 – 2017 between Mid-Columbia Council of Governments/Area Agency on Aging and Sherman County, and authorize Judge Thompson to sign.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Discussion Items:

 

  • Thank you Letter – P.O. Box 402 The Court reviewed the letter.
  • Resignation Letter – Kyle Blagg The Court reviewed the letter.
  • Resignation Letter – Taylor Olsen The Court reviewed the letter and confirmed that hiring a replacement is in process.
  • Ron McDermid – Justice Court – Quarterly Report The Court reviewed and accepted the report.
  • Georgia Macnab – Planning – Quarterly Report The Court reviewed and accepted the report.
  • Marnene Benson-Wood – Community Transit – Quarterly Report The Court reviewed and accepted the report.

Motion by Commissioner Dabulskis, second by Commissioner McCoy,  to approve the Transit Periodic Report for the 8th quarter of Biennium 2015 – 2017, April 1 to June 30.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Commissioner Reports

Commissioner McCoy – Attended Community Advisory Committee meeting; attended Bev Clarno book signing party at the Annex; attended the North Central Public Health District (NCPHD) board meeting and also participated in an NCPHD conference call to approve the minutes; attended the website redesign meeting.  Commissioner McCoy reported that the Tri-county court meeting is cancelled due to low attendance with harvest.

Commissioner Dabulskis – Attended Fair Board meeting and website redesign meeting.

Judge Thompson – Attended CREA meeting last Friday; will be attending Frontier Telenet Digital meeting on Thursday; Sunday will be traveling to Portland to attend the NW Economic Development Summit.

3.8     Jennifer Zimmerlee Hiring Request

Jennifer Zimmerlee, Fair Board Member, requested the Court approve hiring a general laborer to help with cleaning, garbage pickup, weeding, bug deterrent, marking sites and other various items as needed for the month of August 2017.  This would include deep cleaning of facilities before and after the fair, and daily cleaning during the fair.  Judge Thompson noted that the person would have to pass a background check.

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve Jennifer Zimmerlee’s request to hire a general laborer for the month of August, to be paid $400 in wages, and additional wages as needed, not to exceed $800.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0 

4.0     Consent Agenda:

  • Minutes of June 21, 2017

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the minutes of June 21, 2017, as corrected.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Minutes of June 30, 2017

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the minutes of June 30, 2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Minutes of July 5, 2017

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the minutes of July 5, 2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Minutes of July 12, 2017

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the minutes of July 12, 2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0

  • Treasurer’s Report –June 2017

Motion by Commissioner McCoy, second by Commissioner Dabulskis, to approve the Treasurer’s Report for the month of June 2017, as presented.

Vote: 3-0

Yes:   Dabulskis, McCoy, Thompson

No:    0

Abstain:  0 

  • Future Agenda Items: No future agenda items presented.

Court Closed:  2:25 p.m.


3. Sherman County Court Minutes of Regular Session, Aug. 2 

SHERMAN COUNTY COURT

REGULAR SESSION

SHERMAN COUNTY CIRCUIT COURTROOM

MINUTES

August 2, 2017 

Court opened:  10:05 a.m.

Present:  Judge Gary Thompson, Commissioner Tom McCoy, Temporary Administrative Assistant Carmen Frost

Absent:  Commissioner Dabulskis

A quorum was present.

Additions to Agenda:

1.2     Mark Coles, Road Master – Personnel Update

2.6     Letter Supporting LPSCC Justice Reinvestment Grant Application

  • Appointment Schedule:

1.1    10:00 a.m.  Jessica Metta, MCEDD – Comprehensive Economic Development Strategy

Present:  Jessica Metta. Mid-Columbia Economic Development District, Georgia Macnab, Planning Department, Donald Hilderbrand, Citizen

Jessica Metta, Deputy Director, Mid-Columbia Economic Development District (MCEDD), presented MCEDD’s Columbia Gorge Economic Development Strategy and explained that every five years the region develops the comprehensive economic development strategy as a guide to understanding the regional economy and determining goals, strategies and actions to create jobs, raise income levels, diversify the economy, and improve the quality of life.   The strategy is developed by a diverse workgroup of local representative from private, public, and non-profit sectors, and the plan covers five counties:  Hood River, Klickitat, Sherman, Skamania and Wasco.

Jessica shared the vision of the strategy:  a thriving economy supporting diverse business opportunities that act in harmony with the area’s rural qualities, values and natural resources; and the SWOT Analysis (strengths, weaknesses, opportunities, and threats).  The top five strengths and opportunities were identified as scenic beauty; growth in the industry sectors, including value-added agriculture, high-tech, expanding tourism and leveraging our natural assets; central location; regional collaboration; and synergy across state lines.  Top weaknesses and threats included housing shortages, education quality and shortage of a skilled workforce, transportation infrastructure capacity and mobility gaps, regulatory restrictions, and gaps in broadband capacity.

Jessica then explained that the action plan is based on a community systems premise that all elements are inter-connected and must be vibrant and healthy to ensure a functioning economy.  The community systems model identified that some areas in the region are working well, while others are not and these needed to be the areas of focus:  housing, entrepreneurial environments, workforce, infrastructure and regulatory environment.

The goal for housing is to plan for, maintain, and re-invest in infrastructure, including attainable housing, to provide for current population demands and support future economic development opportunities.  Top three priorities for housing are: advocate for funding programs supporting attainable housing, seek resources to provide technical assistance and planning for housing development, and increase awareness of regional housing constraints.  Currently there are no rentals, and no affordable housing for those wanting to purchase (in some parts of the region more than others).

With the entrepreneurial environment, the plan focuses on target industry sectors where there are significant business activity occurring including high-tech/drones, health care, manufacturing with fermentation science (beer, wine, cider, distilleries), value-added agriculture, renewable energy, forest and wood products, and art/culture/tourism/recreation.  The priorities are to target industry sector growth in the six key sectors identified, increase business mentorship and support resources and programs, and enhance regional information resources, including business siting guides.

The workforce focus area and goal is to nurture, educate, attract, and retain a regional workforce that is career-trained and work-ready.  The priorities are to increase skill level, focus on programs tied to key industry sectors (such as the food/beverage at Columbia Gorge Community College), develop more paid internship opportunities, and enhance regional participation on workforce investment boards.

The focus area of infrastructure is a broad category – broadband, transportation, water and wastewater.  The Gorge Broadband Consortium is still convening to try to identify opportunities to expand broadband access points throughout the region, and work with ISPs to address middle and last-mile gaps, and improve speeds.  Water and waste water systems need to prioritize upgrades; find innovative ways to address water conservation; and address water resource concerns, including the declining aquifers.  Transportation priorities include coordinating transportation benefits; county/city road maintenance and funding; interstates and highways; bridges; expanded Columbia Gorge Regional Airport runways and facilities; enhance safety of the transportation network; and provide a coordinated regional public transportation network to serve the needs of a mobile workforce.

The regulatory environment focus area is how to collaborate as a region to simplify and decentralize regulatory processes and bring in more local decision making with regard to development.  Priorities include developing a regulatory road map, facilitate industrial site readiness, and support interagency coordination to address multi-layered regulatory issues.

In addition to her presentation, Jessica reported that MCEDD is working on the annual economic summit, which will possibly be in early November.  They will be bringing in regional economists (Scott Bailey from the Washington side of the gorge and Dallas Fridley from the Oregon side).

1.2    10:30 a.m.  Mark Coles, Road Master – Personnel Update

Present:  Mark Coles, Road Master, Donald Hilderbrand (citizen)

Mark Coles, Sherman County Road Master, gave a personnel update.  He had two personnel still on probation.  Mark had to let one of them go that did not work out.  The other personnel is coming due on his commercial drivers’ license (CDL).  He hasn’t been allowed enough time, so Mark is going to extend his time to get the license.

  • Action Items:

2.1     MCEDD Board Appointment

Motion by Commissioner McCoy, second by Judge Thompson, to appoint Perry Thurston as the replacement for Carol McKenzie on the Mid-Columbia Economic Development District Board for the two-year term, September 1, 2017 to August 31, 2019.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

2.2     Transportation Vehicles Contract Revision

Motion by Commissioner McCoy, second by Judge Thompson, to approve the contract revision between Larry Triebelhorn and Sherman County Community Transit, effective August 1, 2017, for the purpose of updating the vehicles in the August 1 contract, and provide a monthly rate increase from $400.00 to $475.00, and authorize Judge Thompson to sign.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

2.3     IGA #11093 – Sherman County Juvenile Crime Prevention

Motion by Commissioner McCoy, second by Judge Thompson, to approve the Juvenile Crime Prevention Intergovernmental Agreement #11093 between the State of Oregon and Sherman County, effective July 1, 2017 through June 30, 2019, and authorize Judge Thompson to sign.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

2.4     Fair Board Appointment

Motion by Commissioner McCoy, second by Judge Thompson, to approve the appointment of Amanda Whitman to the Fair Board for the purpose of completing Ted Sabey’s term.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

2.5     Order Designating Newspaper – 2017 Sherman County Foreclosure List

Motion by Commissioner McCoy, second by Judge Thompson, to approve the order to designate The Times Journal as the newspaper in which the Sherman County 2017 foreclosure list shall be published.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0 

2.6     Letter Supporting LPSCC Justice Reinvestment Grant Application

Motion by Commissioner McCoy, second by Judge Thompson, to approve letter supporting LPSCC 2017 – 2019 Justice Reinvestment Grant Application, and authorize Judge Thompson to sign.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

  • Discussion Items:

3.1     Thank-you Letter, Meghan Belshe  The Court reviewed the letter.

3.2     Thank-you Letter, Connor Davis The Court reviewed the letter.

3.3     Azure Standard

Judge Thompson reported that a citizen complained about the dust blowing from Azure Standard when they are working the fields.  Judge Thompson explained to the citizen that there is nothing that can be done about dust and that Azure Standard has the right to farm.

Additionally, another citizen had reported seeing two patches of Canadian Thistle with blooms about to open up on Azure Farms.  Judge Thompson talked to Rod Asher, Weed District Supervisor.  Rod met with Azure Standard last week regarding the issue, and Azure Standard took care of it by clipping the heads of the Canadian Thistle that were about to bloom.

3.4    Commissioner Reports

Judge Thompson – attended Frontier TeleNet meeting.

Judge Thompson met with representatives from the EPA (Environmental Protection Agency) and DEQ (Department of Environmental Quality), and a contractor this week at Biggs; they did a walk-through of the 2.7 acres that Sherman County owns.   It appears there are no major issues; ground surveillance will be done to determine location of fuel tank.  They still have to look for septic tank and well.  All of this is being taken care of at no cost to Sherman County.   Lastly, a notification to move out by August 10 has been issued to the people that have been living on the property illegally.

Judge Thompson reported that there was a major water leak at Biggs Monday.  Customers were out of water for about 8 hours.  It has been fixed and is up and running now.

Judge Thompson attended the Pacific NW Economic Development Summit.  There were attendees from Oregon, Washington, and Canada.  It was an interesting exchange of information.  Issues discussed included renewable energy, such as solar and hydro.

Judge Thompson met with Mike Smith to discuss the possibility of the Scott Canyon property providing a support house to Community Counseling Solutions.  Bringing this service into the community would result in 20 high-paying jobs, and could be especially beneficial for Rufus.  A conditional-use permit from the Planning Commission would be required. The property would either be sold, leased, or donated to Community Counseling Solutions.

Judge Thompson will be attending the MCEDD (Mid-Columbia Economic Development District) executive board meeting today at 4 p.m.  Judge Thompson had provided information to Amanda Hoey, Director of MCEDD, for her presentation at the CG BREZ (Columbia Gorge Bi-State Renewable Energy Zone) meeting, and reported that she did a fantastic job representing Sherman County.

Commissioner McCoy – attended a Northern Oregon Regional Correctional Facility (NORCOR) board meeting.  The audience included 30 – 40 ICE protesters and the board spent 40 – 50 minutes at the start of the meeting taking testimony and answering the questions of the protestors.  A lawsuit has been filed against NORCOR regarding the housing of ICE prisoners.  Commissioner McCoy encouraged NORCOR to fight the lawsuit since the revenue from the ICE contract is often very important in keeping NORCOR financially viable.

Commissioner McCoy also attended the NORCOR board meeting and confirmed that Commissioner Dabulskis will attend the next NORCOR board meeting in his absence.

Monday, Commissioner McCoy met with Wasco County Commissioner, Steve Kramer, who was touring Gilliam and Wheeler Counties to better understand the impact MCCOG (Mid-Columbia Council of Governments) has had on these counties.  MCCOG will be holding a critical meeting on August 8 to discuss the possible dissolution of MCCOG.

On July 27th, Commissioner McCoy attended a long-range planning session at Mid-Columbia Community Action Council (MCCAC).  The department heads explained what each of the departments within MCCAC do.  MCCAC administers the heating subsidies, and the weatherization and housing programs, helping the financially disadvantaged find places to live, such as the Hamilton Motel on 6th street next to Tum-a Lum Lumber in The Dalles.

Commissioner Dabulskis

4.0     Consent Agenda:

  • Minutes of July 19, 2017

Motion by Commissioner McCoy, second by Judge Thompson, to approve the minutes of July 19, 2017, as presented.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

  • Claims, July 2017

Motion by Judge Thompson, second by Commissioner McCoy, to approve the Claims for the month of July 2017, as presented.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

  • Revised Treasurer’s Report, June 2017

Motion by Commissioner McCoy, second by Judge Thompson, to approve the Claims for the month of July 2017, as presented.

Vote: 2-0

Yes:   McCoy, Thompson

No:    0

Abstain:  0

  • Future Agenda Items:

No future agenda items presented.

Court closed:  11:35 a.m.


4. Sherman County Court Regular Session NOTES, Aug. 16

Sherman County

Court Notes 

August 16, 2017 

Court opened:  9:05 a.m.

Present:  Judge Thompson, Commissioner McCoy, Commissioner Dabulskis, Temporary Administrative Assistant Carmen Frost

A quorum was present.

Additions to Agenda:

1.4 – Executive Session in Accordance with ORS 192.660 (2) (i) Personnel

2.3 – IGA Transferring, Merging, and Dissolving Frontier Digital Network

  • Appointment Schedule:
  • 9:00 a.m.        Public Hearing – Ordinance to Transfer Frontier Digital Network (FDN) to Frontier TeleNet, and Terminate FDN

Present:  Will Carey, County Counsel

Motion by      , seconded by     , to have the first reading of Ordinance #04-2017 by title only.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

Motion by   , seconded by   , to accept the first reading by title only.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

Motion by   , seconded by    , to have the second reading of Ordinance #04-2017 by title only.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

Motion by   , seconded by   , to accept the second reading by title only.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

  • 9:30 a.m.        Mike Smith – Frontier TeleNet Update, Community Counseling Solutions
  • 10:30 a.m. Rod Asher – August 21 Employee Attendance, Vehicle Purchase

Motion by   , seconded by  , to allow Weed District Supervisor, Rod Asher, to use his accrued comp time to give the Weed District staff a paid day off on August 21st, 2017, and reduce his comp time balance by 72 hours (8 hours x 9 employees) to facilitate the availability of volunteer emergency services responders for the solar eclipse event.

            Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

Motion by   , seconded by   , to approve the purchase of a ________ Ford F-350, using the Weed Sinking Fund in the amount of ______________ from the state bid process through Northside Trucks in Portland, Oregon.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

1.4       Executive Session in Accordance with ORS 192.660 (2) (i) Personnel

  • Action Items:
  • Order to Destroy Unissued County Checks

Motion by   , seconded by   , to authorize the Sherman County Finance Director to destroy un-issued county checks due to incorrect amounts or printer error.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

  • Courthouse Renovation Change Proposal for the Solar Electric System

Motion by   , seconded by   , to approve a change proposal and order for a solar electric system to be installed on the roof of the new building, at a cost of $70,636.00, and authorize Judge Thompson to sign.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0 

2.3       IGA Transferring, Merging, and Dissolving Frontier Digital Network

Motion by   , seconded by   , to approve the Intergovernmental Agreement transferring and merging all assets and obligations from Frontier Digital Network into Frontier TeleNet and thereafter dissolving Frontier Digital Network and operating all its requirements under Frontier TeleNet, and authorize Judge Thompson to sign.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

  • Discussion Items:
  • Loans with Main Street Project
  • Commissioner Reports

Judge Thompson

Commissioner McCoy

Commissioner Dabulskis

4.0       Consent Agenda:

  • Minutes of August 2, 2017

Motion by   , seconded by   , to approve the minutes of August 2, 2017, as presented.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

  • Revenue/Expenditure Summary – July 2017

Motion by   , seconded by   , to approve the Revenue/Expense Summary for the month of July 2017, as presented.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

  • Treasurer’s Report – July 2017 

Motion by   , seconded by   , to approve the Treasurer’s Report for the month of July 2017, as presented.

Vote:   3-0

Yes:     Dabulskis, McCoy, Thompson

No:      0

Abstain:  0

  • Future Agenda Items: No future agenda items presented.

Court closed:  12:20 p.m.


 

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